Domestic Travelling Allowance and Expense Procedures

Guidance

The policy covers accommodation, meals, incidental allowances and expenses. It does not cover procedures for motor vehicle allowance claims.

Guidance

The acquittal process is necessary for the travel event to be considered closed. The following items need to be acquitted as soon as possible after completion of the trip usually within two weeks:

• business expense claims;
• hospitality expenditure;
• purchase card expenditure; and
• cash advances where provided.

For further information on travel allowances and expenses see Appendix A.

Refer to  Purchase Card Terms and Conditions (staff only) for more information.

Guidance

The award rates on which accommodation, meals, incidentals and motor vehicle allowances are based can be found in the Public Service Award and Teacher’s Award by clicking on the link below:

Department of Education Awards and General Agreements (staff only) or directly to  the WA Industrial Relations Commission website

Refer to the Department of Commerce’s published Circular to Departments and Authorities  No 3 of 2016.for travelling allowance rates for Christmas and Cocos (Keeling) Islands

All domestic travel claims are processed via HRMIS self-service. For more information on how to use this service please click on the link below:

Department of Education HRMIS website (staff only)

Schools needing to provide bank details and authority to deduct HRMIS travel allowance payments from the school bank account can find a link to the HRMIS Travel Payment Authority Form

Please note the Travel Allowance Claim Forms (manual forms) are only used if staff do not have access to HRMIS (eg Cleaners and Gardeners).

For further information on processing claims, see Appendix B.