1. Policy statement
The Department of Education (Department) manages vehicle assets in order to benefit the Department and government as a whole.
2. Policy rules
Site Managers must:
- procure, maintain and manage government vehicle assets in accordance with the Vehicle Management Procedures to optimise:
- operational utilisation of vehicles;
- safety; and
- value for money for the Department; and
- communicate to employees and non-employees who drive government vehicles their obligation to comply with vehicle and driving legislation and policy.
3. Responsibility for implementation and compliance
Site Managers are responsible for implementation of the policy.
Executive Directors and Directors are responsible for compliance monitoring of the policy.
4. Scope
This policy applies to all employees.
5. Supporting procedures
6. Definitions
Officers, including Principals, College Managers and Line Managers, who have executive responsibility for overall management and control of any Department vehicle, or purchase decision involving a Department vehicle, or who has responsibility for directing a driver of a Department vehicle.
Any vehicle registered by the Department and includes (but is not limited to) cars, buses, trucks, trailers, ride on mowers, street sweepers, or any device that requires a Department of Transport vehicle registration plate.
7. Related documents
Common Use Arrangement Motor Vehicle Fleet services (CUA19510)
Common Use Agreement Motor Vehicle Passenger & Light Commercial (CUA37804)
Common Use Arrangement Motor Vehicle Rental Services ( CUAMVR2014)
Fringe Benefit Assessment Act 1986
Occupational Safety and Health Act 1984
Occupational Safety and Health Regulations 1996
Pay-roll Tax Assessment Act 2002 (Fringe Benefits Tax)
Public Sector Management Act 1994
Road Traffic (Administration) Act 2008
Road Traffic (Inspection of Vehicles) Notice 2012
Road Traffic (Vehicles) Act 2012
Road Traffic (Vehicles) Regulation 2014
Safe Driving Guidelines for Western Australian Government Agencies
State Fleet Agency General Agreement
Treasurer’s Instruction 411 Motor Vehicles
WA Government Fleet Policy and Guidelines (passenger and light commercial vehicles)
Department Best Buy Guide (staff only)
Department Financial Management Manual (staff only)
FMIS Asset and Resources Manual (staff only)
Guidelines for First Aid in Department Workplaces (staff only)
Guidelines for Employees Working Alone (2017) (staff only)
Journey Management Plan (staff only)
Public Service and Government Officers General Agreement 2014
8. Contact information
Policy Manager:
Specialist Advisor – Commercial, Commercial Services
Department of Education
151 Royal Street
East Perth WA 6004
T: (08) 9264 4748
Vehicle Management Office:
Manager, Contract Planning and Management, Commercial Services
Department of Education
151 Royal Street
East Perth WA 6004
T: (08) 9264 5301
9. History of changes
| Effective date | Last update date | Policy version no. | |
|---|---|---|---|
| 22 May 2018 | 1.0 | ||
| This is a new policy that incorporates and replaces the Motor Vehicles Management Remote Teaching Schools policy and Motor Vehicles, Motor Cars and Buses Leased/Purchased by School. Endorsed by the Director General on 4 April 2018. | |||
| 22 May 2018 | 12 June 2024 | 1.1 | |
| Minor changes to Related Documents D24/0420297 | |||
10. More information
Procedure
This policy:
Vehicle Management Policy v1.1
Supporting procedures:
Policy and all supporting documents:
Vehicle Management Policy Bundle
Policy review date
22 May 2021
Policy last updated
12 June 2024